Are you looking for a role where your organizational skills make a real difference day‑to‑day? Can you see yourself providing essential administrative support while coordinating tasks and keeping a department running smoothly? Do you enjoy being the go‑to person who supports leaders and teams through strong communication and attention to detail? If so, then our Administrative Assistant role may be the opportunity for you—apply today!
What will you be doing!
- Providing comprehensive administrative support to the Manager and overseeing day‑to‑day department office operations, including coordinating conference room bookings, taking meeting minutes, arranging catering, and supporting workplace housekeeping to ensure a safe and efficient work environment.
- Acting as the primary point of contact for the department by responding to inquiries and providing accurate, timely information to internal and external stakeholders.
- Organizing, prioritizing, editing, formatting, and expediting technical reports and other documents to ensure consistency, accuracy, and on‑time delivery.
- Assisting departmental staff with composing, formatting, and issuing correspondence to maintain a high‑quality corporate image.
- Maintaining electronic filing systems to ensure efficient document storage, retrieval, and version control.
- Coordinating travel arrangements for department employees, including flights, accommodations, and rental vehicles, to ensure seamless travel.
- Managing office supply inventory by ordering materials, preparing i‑reqs, and supporting quotes and purchase orders as required.
- Gathering data, investigating discrepancies, and preparing reports to support the Manager and departmental staff.
- Tracking financial information such as expenses against budget and reporting on variances in accordance with established guidelines.
- Maintaining action logs and tracking action items to ensure timely completion of deliverables.
- Providing backup support for colleagues in similar administrative roles as required.
- Overseeing, training, and supporting junior, new, and casual administrative staff to ensure consistency and continuity of operations.
- Participating in internal and inter‑departmental initiatives to improve work processes, policies, and procedures.
- Supporting the Manager in the administration of the Good Laboratory Practice (GLP) quality program in the role of Test Facility Management (TFM) Assistant.
- Assisting the Manager in ensuring departmental policies, procedures, and processes are applied consistently and rigorously.
- Supporting the Manager in recruitment activities, including coordinating interviews and completing required hiring documentation.
- Other duties as assigned by your manager.
What we are looking for:
- Education
- Successful completion of secondary school (Grade 12) with 2 to 4 years of related experience; or college diploma in a related discipline (e.g., Office Administration) with 1 year of experience.
- Knowledge, Skills & Abilities
- Knowledge of administrative theories, concepts, and principles used to provide administrative support to the Department Manager, and knowledge of computers and software such as Microsoft Office and Adobe/Foxit Phantom, to develop customized charts, reports, presentations, and technical documents.
- Ability to effectively communicate and deliver oral presentations at regular department meetings, with all staff levels of management and external contractors.
- Capability of working independently in an environment of rapidly changing and conflicting priorities, using prioritization and planning skills to meet established deadlines.
- Knowledge of administrative best practices and current standards in order to help ensure that policies, procedures, and processes are followed, and the department is compliant.
- Knowledge of Web-based applications, such as Oracle, to properly assess and review financial information as required.
- Understanding of basic financial/accounting practices in order to provide administrative assistance pertaining to budget issues.
- Ability to use general office equipment, including printers, fax machines, photocopiers, and scanners.
- Security Clearance Eligibility Required
- Reliability Status, which has a minimum requirement of 3-5 years of verifiable history in Canada, Australia, New Zealand, the United States and/or the United Kingdom. CNL implements security screening in accordance with the Treasury Board of Canada Secretariat's “Standard on Security Screening” and the “Policy on Government Security.”
Working Conditions:
- Working schedule: Five (5) days per week, seven and a half (7.5) hours per day for a thirty-seven and a half (37.5) hour work week.
- This position is part of the USW 4096 unionand is governed by the terms and conditions outlined in their Collective Agreement. As a member of this bargaining unit, you’ll benefit from clear expectations around hours of work, wages, vacation, and other conditions that support a fair and consistent working environment.
Why CNL?
Does the idea of working with a dynamic team across Canada to advance nuclear science and technology for a clean and secure world excite you? At CNL, we’re reinventing ourselves to be industry leaders—pioneering solutions to the problems that matter most.
From building the next generation of clean nuclear and hydrogen energy technologies, to developing targeted cancer treatments, to continuing our global leadership in environmental remediation—we are driven by impact, innovation, and purpose.
What We Offer: A Total Rewards Package
We believe in taking care of our people. Here’s what you can expect as part of our team:
- Paid time off: vacation, sick, personal, and floater days
- Benefits effective Day One – no waiting period
- Tuition support to help you keep learning and growing
- A defined-benefit pension plan or a defined-contribution pension plan, depending on your employee group, to support your long‑term financial security
Do Our Priorities Resonate with You?
- Delivering clean energy for today and tomorrow
- Restoring and protecting the environment
- Contributing to the health of Canadians
If so, you’ll feel right at home at CNL!
Location: Onsite
Located in the heart of the Ottawa Valley, our Chalk River site offers a beautiful natural setting with forests, lakes, and wildlife, right at your doorstep. Surrounded by welcoming communities such as Deep River, Petawawa, and Pembroke, you’ll have access to unparalleled outdoor adventures and a fantastic work-life balance.
Please note: This is a fully on-site position based at our Chalk River Laboratory in Ontario.
Our Commitment to Equity, Diversity & Inclusion
At CNL, we are committed to fostering an environment that promotes equity, diversity, and inclusion. We celebrate and welcome employees, stakeholders, and partners of all backgrounds and identities. Click here to read all about it!
We are proud to uphold a workplace culture grounded in our Core Values:
- Respect
- Teamwork
- Accountability
- Safety
- Integrity
- Excellence
These values drive our employment practices and ensure meaningful career development opportunities and accommodations for all employees.
CNL is an equal opportunity employer. If you require accommodation during any phase of the hiring process, please let us know via jobs@cnl.ca. All requests will be handled with confidentiality.
CNL operates on sites located on the traditional lands, waterways and ceded and unceded territories of Indigenous peoples. CNL recognizes and affirms all First Nations, Métis communities and Inuit in this land we now know as Canada. We acknowledge, respect and seek to better understand Indigenous history, rights and title on the lands where we work and develop projects. We honour and respect the importance of the relationship between Indigenous peoples and their lands, waters and territories.
