Building the space between proven and possible, MDA Space is a trusted mission partner to the global space industry. A robotics, satellite systems and geointelligence pioneer with a 55-year+ story of world firsts and more than 450 missions, MDA Space is a global leader in communications satellites, Earth and space observation, and space exploration and infrastructure. The global MDA Space team of more than 3,800 space experts has the knowledge and know-how to turn an audacious customer vision into an achievable mission – bringing to bear a one-of-a-kind mix of experience, engineering excellence and wide-eyed wonder that’s been in our DNA since day one. For those who dream big and push boundaries on the ground and in the stars to change the world for the better, we’ll take you there. For more information, visit www.mda.space.
Role:
Reporting to the Director –Business Development of the MDA business unit of the MDA business unit, the Administrative Assistant provides administrative support to the senior leadership team. The incumbent handles details of a highly confidential and critical nature with tact and diplomacy. Position requires knowledge of the company’s operations, policies and people.
Responsibilities/Tasks :
- Coordinates and schedules meetings, conferences, visitors for the senior leadership team
- Manages the Directors calendars, including adding events, rescheduling appointments and providing daily briefings
- Oversees all incoming and outgoing communications, including emails, phone calls, reports, and internal correspondence
- Collects and prepares information or presentation material for use in discussions and meetings
- Drafts communications
- Conducts research and creates reports on various topics based on the needs of the leadership team
- Processes all expense reports per company travel policies. Reconcile AMEX statement and receipts
- Keeps important information and documents organized physically, and electronically
- Handles travel arrangements for the leadership team
- Supports Business Development events and visits.
- Support sales proposal submission efforts
- Any other related administrative support
Minimal Qualifications Required :
- College diploma. Bachelor degree preferred.
- 5+ years’ experience in an Administrative Assistant role.
- Strong analytical, administrative, organization and problem solving skills. Able to multi-task.
- Excellent skills working with Microsoft Outlook, Work, Excel, PowerPoint and various web conferencing tools.
- Must be detail oriented, as accuracy is essential in the preparation of reports and presentation materials.
- Must be a team player and willing to work outside normal hours occasionally.
- Requires excellent time management skills and possess a professional manner.
- Must be proficient in both French and English, oral and written (Department reporting to Ontario head office).
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Comments/Special Considerations:
Successful candidates must obtain and hold security clearance at the SECRET status level II, and pass security assessment for the Controlled Goods Program (CGP).
Comments/Special Considerations:
Successful candidates must obtain and hold security clearance at the reliability status level, and pass security assessment for the Controlled Goods Program (CGP).
We’re a dream team of purpose-driven, collaborative and passionate people, and we are constantly looking for others to join #TeamMDA to ignite new and innovative approaches to problem-solving that push us forward to improve life on and above Earth. If you’re excited to expand our place in space and driven to inspire the next generation, we’ll take you there.
We have entered a new era of exploration and development, and MDA welcomes all who yearn to suit up and be part of it. An equal opportunity employer prizing diversity, integrity and collaboration, we are committed to growing MDA’s and Canada’s leadership in this next golden age.
MDA provides competitive compensation and benefits packages for its employees at all locations. As a team member of MDA, you and your qualified dependents are eligible to participate in a benefit plan that ensures a comprehensive level of protection through competitive health care including; extended healthcare and flexible drug plans, dental and vision benefits, disability income protection, life insurance, group retirement savings plans; and an employee and family assistance program.
MDA is proud to provide accommodation(s) during the recruitment process. Should you require any accommodations, please indicate this on your application/cover letter and we will work with you to meet your accessibility needs.
