ABOUT THIS CAREER OPPORTUNITY
Black & McDonald’s Power Generation Region team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.
The Training Administrator supports the Power Generation Region by delivering accurate, timely, and well-organized administrative assistance across training programs and activities. This role ensures that all training processes are executed in alignment with established policies, quality standards, and regulatory requirements. Working closely with Trainers, Training Coordinators, HR partners, and site teams, the Training Administrator maintains training records, prepares course materials, tracks learner progress and compliance, and supports the effective coordination of training delivery to ensure a seamless and professional experience for all participants.
DUTIES AND RESPONSIBILITIES
- Training Administration
- Prepare classroom and course materials
- Prepare training rosters
- Assist the training coordinator with training reporting and notifications
- Schedule, and close out course offerings in TRMS
- Link and delink qualifications and training requirements
- Coordinate with Onboarding and Learning & Development teams
- Assist with administration of the Supervisor Training Program
- Assist with weekly training reporting and notifications
- Mailboxes, Calendars and Communication
- Monitor shared mailbox and process or triage requests as needed
- Maintain PGR Training calendar - secure room bookings, notify facilitators and stakeholders etc.)
- Communicate information to internal/external stakeholders
- Schedule team/department meetings & record/distribute minutes
- Provide general administrative support to the team
- Training, Learning & Development and other Admin support
- Coordinate with the Onboarding and Learning & Development teams to roster new hires for required Plant Access Training (PAT)
- Assist with processing and submission/upload of TLD renewal forms
- Work with Training and Onboarding Coordinators and Learning & Development Coordinators on other duties as assigned
- Document Control and Records Management
- Maintain Tracking Logs
- Distribute, retrieve, archive documents
- Maintain project libraries (training files, hard credits, attendance sheets, certificate cards, etc.)
- Adhere to retention policies
COMPETENCY REQUIREMENTS
- Communicates effectively (excellent verbal and written communication skills).
- Customer Focus
- Holds self and Others Accountable (proven ability to accurately handle a high volume of transactions, meet deadlines and prioritize workload).
- Problem Solving and Innovation (Strong analytical and critical thinking skills).
- Teamwork and Collaboration (Demonstrated ability to collaborate with a variety of people in a professional manner; Flexible team player with the ability to function independently while working in a team environment)
EDUCATION REQUIREMENTS
- Completion of a College certificate or University degree in Business Administration, Human Resources, or a related field is required
- Training or coursework related to office administration, HR processes, or records management is an asset
- Experience with onboarding, HR systems, or training platforms is considered an asset
- · Completion of relevant safety or industry‑related training is an asset (e.g., nuclear/site onboarding requirements)
WORK EXPERIENCE REQUIREMENTS
- 2–4 years administrative experience
- Experience supporting onboarding, HR, or training‑related workflows
- Experience maintaining records and processing documentation
- Familiarity with onboarding, training, or eLearning systems
- Experience coordinating schedules, room bookings, or logistics
- Experience handling confidential employee information
SKILLS, ABILITIES, AND OTHER REQUIREMENTS
- Strong understanding of training processes and administrative workflows
- Proficiency in Microsoft Office (Excel, Word, Outlook, Teams)
- Ability to maintain accurate records and follow document control standards
- Strong attention to detail when preparing training materials and processing paperwork
- Effective communication skills for working with new hires, internal teams, and client partners
- Ability to manage multiple priorities and deadlines in a fast‑paced environment
- Comfortable navigating onboarding systems, training platforms, and eLearning tools
- Strong organizational, problem‑solving, and follow‑through skills
- Ability to handle confidential information with discretion
- Customer‑service oriented with a professional and supportive approach
WORK PERKS & BENEFITS
- Company paid health and dental benefits
- Opportunity to participate in community and wellness initiatives
- Team building events
- Access to a dynamic Employee & Family Assistance Program
- Opportunity for ongoing professional development
- Rewards and recognition
- Scholarship Program for employee dependents
COMPENSATION
The expected salary range for this role is between $50,000/annually and $65,000/annually. The starting salary will be based on several factors such as the successful candidate’s qualifications, including but not limited to education, experience and overall competencies. Salary is one component of Black & McDonald’s total rewards package. Total rewards vary by position and may include additional offerings such as group insurance benefits, pension plan, annual performance bonus, and career development programs.
APPLICATION PROCESS
Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.
