Are you interested in a new and challenging opportunity? We are looking for a Senior Document Controller to provide general records management and document control services to ensure CNL’s information assets are managed in accordance with well-defined policies, procedures, processes and practices in order that records may be retrievable in the future to support department requirements. Do you have experience with ensuring information assets are filed correctly? If so, apply now!
What you will be doing!
- Registering, reviewing, Functional Documents (i.e. Management System documents and Conduct of Operations documents (i.e. SQR role), and coaching to client groups on type of content expected in each template as well as articulating document hierarchy
- Responsible for ensuring information assets are filed are in accordance with procedures, policies, and processes.
- Acting as the main contact to answer routine questions, obtain and provide information to stakeholders, interpreting IM procedures, the protection Information and retention/ disposition of information, within and outside the branch, ensuring timely and accurate response
- Conducting audits on records filed by client groups and document controllers, reporting errors, directing the client groups to make the necessary correction (or doing so themselves where applicable). Troubleshoot workflow issues and handles exception
- Maintaining deliverables schedule, prepare aging/ status reports for client groups. As issues arise in client groups, conduct a cause analysis and work with team members to come up and implement solutions to remediate issues.
- Formatting large documents on behalf of client, including building simple forms
- Providing backup support to other sections, or other roles within the same section
- Acting as the main contact to answer routine questions, obtain and provide information to stakeholders within and outside the organizations ensuring timely and accurate response.
- Providing general assistance to the staff within the Department by issuing and/or filing correspondence.
- Providing backup support to other sections, or other roles within the same section.
What we are looking for:
- Education
- Successful completion of post-secondary education with 3-5 years of related experience, or document control certification and 3-5 years of related experience, or a minimum of 10 years of progressing document control experience
- Knowledge, Skills, and Abilities
- Advanced knowledge of Microsoft Office Suite and Adobe to filter reports, capture documents in PDF format, format documents, and prepare them for archival, modify existing procedures and create flowcharts.
- Advanced knowledge of electronic document management systems to search for, validate, process, issue, and archive documents.
- Demonstrated practical knowledge of industry-specific/ best practice document control, records management and archival standards.
- Detail-oriented to identify discrepancies and errors in formatting and coding of documentation as well as any inconsistencies in metadata and records.
- Oral and written communication skills to interpret existing procedures to customers and coworkers.
- Ability to engage clients at all levels of the organization, with tact and courtesy.
- Ability to get and maintain Level 2 Security Clearance
- Security clearance eligibility required:
- Reliability Status with Site Access Security Clearance (SASC), which has a minimum requirement of 3 years of verifiable history in Canada, Australia, New Zealand, United States and/or the United Kingdom.
Why CNL?
Does working with a team across Canada to advance nuclear science and technology for a clean and secure world speak to you? We're reinventing ourselves to be the pace setters so we can lead the charge in solving the problems that matter, like building the next generation of clean nuclear and hydrogen energy solutions, developing new and better-targeted cancer treatments, and continuing to lead the world in environmental remediation.
- Work-life balance is an integral part of our overall health and well-being; at CNL, we value this.
We offer a complete total rewards package :
- paid time off (vacation, sick, floater & personal);
- benefits effective day one, that’s right, no waiting period;
- tuition support
- and a pension!
Do Our Priorities Resonate with You?
- Clean energy for today and tomorrow.
- Restore and protect the Environment.
- Contribute to the health of Canadians.
Location of Work - Remote
- This role is based out of CNL’s Chalk River site, however the primary work location will be remote. Although this role is considered to be fully remote, presence at the Chalk River site may be needed on occasion and will be determined by the manager, based on internal client and project needs. CNL may require travel from time to time, as necessary.
CNL is committed to providing an atmosphere free from barriers that promote equity, diversity and inclusion in achieving our mission. CNL welcomes and celebrates employees, stakeholders and partners of all racial, cultural, and ethnic identities.
CNL also supports a workplace environment and a corporate culture built on our Core Values: Respect, Teamwork, Accountability, Safety, Integrity and Excellence, which encourage equitable employment practices and career prospects inclusive of accommodations for all employees.
CNL is committed to being an equal-opportunity employer. If you require accommodation measures during any phase of the hiring process, please inform the Talent Acquisition Specialist with whom you are in contact. All information received in relation to accommodation requests will be kept confidential.
The Chalk River Laboratories site is located on the unceded and unsurrendered territory of the Algonquin Anishinaabe people. As an organization, CNL recognizes and appreciates their historic connection to this place. CNL also recognizes the contributions that First Nations, Métis, Inuit and other Indigenous Peoples have made, both in shaping and strengthening this community in particular, and this province and country as a whole.
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