Project Administrative Assistant (6-8 month contract)
AtkinsRéalis is one of Canada's largest private sector nuclear engineering groups. We have been providing a wide range of services to the nuclear industry in Canada and around the world since for more than 60 years. We are proud to be the steward of Canadian CANDU nuclear technology.
The Shoreline Power Group is a fully integrated Joint Venture of Aecon, United and AtkinsRéalis located in Kincardine, Ontario. Shoreline Power Group is the centerpiece of the Major Component Replacement (MCR) program which replaces the main components of 6 reactors at the Bruce Power Nuclear Generating Station. The scope of work includes the removal and replacement of calandria tubes, pressure tubes, and feeders as well as construction management and trade labour. This project is part of Bruce Power’s Life Extension Program, which will allow Bruce Power’s CANDU units to continue to operate safely through to 2064.
Location – Kincardine, ON
Your role within the team:
The Project Administrator will report functionally to the Finance Manager, with daily reporting to Construction Manager and will be responsible for the following:
- Performs administrative duties on site ensuring all documentation regarding timesheets, equipment usage and all personnel related allowances are transferred to Accounting daily or weekly as required.
- Organizing and tracking daily trade attendance, compiling timesheets and ensuring accuracy and sending into Payroll team.
- Ensuring biometrics data is aligned with timesheet entry.
- Learns, interprets and applies organizational policies, rules and regulations.
- Establishes and dismantles site offices as required.
- Maintains an organized filing system on site.
- Perform and maintain daily documentation, filing and typing.
- Maintain and organize document file.
- Perform general clerical duties; photocopying, faxing, mailing, filing and couriers etc.
- Provide administrative support to various departments as needed. Such as assisting with client meetings, creating presentations and packages.
- Assist with client meetings.
- Administers office and safety supplies, stationary.
- Suggest and implement improved work methods and systems relating to administrative tasks.
- Performs other duties and responsibilities as required.
Why choose AtkinsRéalis as an employer?
Because we offer:
- The opportunity to work on an innovative and award-winning project.
- An exciting environment where work-life balance is important.
- A wide array of learning and development opportunities.
- Competitive compensation package.
- A work environment focused on health and safety.
The ideal candidate:
- Must possess 2 + years of office related experience with knowledge of accounts payable and payroll. Basic accounting knowledge is required.
- Experience in the construction industry is an asset.
- Prior knowledge and experience working in unionized environment i.e. EPSCA wage schedules.
- Intermediate level of computer skills in MS Word and MS Excel.
- Experience with SAP is an asset.
- Ability to work independently, accurate computer data input and record keeping.
- Attention to detail, excellent organizational skills, and discretion with confidential information.
- Team player, flexible and able to work well with site team members.
- Able to work rotational Shift Work.
- Able to work in Workplace that requires use of PPE.
- Multi-tasking and work within time constraints.
- Punctual and dependable.
- Strong communication skills, ability to deal tactfully with employees, visitors and customers.
- Fiscal responsibility as required by the Joint Venture agreement.
- Extent of Public contact:
- Project Managers, project personnel, estimating personnel.
- Customers, suppliers, JV Partners.
- Trades personnel, union business agents.
- Various work locations in both field and office.
- Travel as necessary.
- As a reminder shift schedule is Mon-Friday, 40hrs per week, need to be open to work either day shift (7am to 3pm) or afternoon shift (3pm to 11pm).
- Due to the nature of work conducted by Aecon, mandated nuclear export controls requirements must be met for employment.
- Our background check process includes a full security check and clearance process as well as reference checks. The security clearance process includes a comprehensive list of previous residences, employment, education and other pertinent information. Those with a valid Bruce Power security clearance are strongly preferred.
Are you up for this challenge? Apply today and join our team to help engineer a Better Future for our Planet and its People.
At AtkinsRéalis, we seek to hire individuals with diverse characteristics, backgrounds, and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion, or disability, but enriches itself through these differences.
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Appropriate accommodations will be provided upon request throughout the recruitment and hiring process as required by Company policy and the Accessibility for Ontarians with Disabilities Act (AODA).
Successful applicants will be notified about AtkinsRéalis’ accommodation policies at the time the employment offer is extended, and the information will be shared with new personnel during the onboarding process.
