Building the space between proven and possible, MDA Space (TSX:MDA) is a trusted mission partner to the global space industry. A robotics, satellite systems and geointelligence pioneer with a 60-year+ story of world firsts and more than 450 missions, MDA Space is a global leader in communications satellites, Earth and space observation, and space exploration and infrastructure.
The MDA Space team of more than 3,400 space experts in Canada, the US and the UK has the knowledge and know-how to turn an audacious customer vision into an achievable mission – bringing to bear a one-of-a-kind mix of experience, engineering excellence and wide-eyed wonder that’s been in our DNA since day one.
For those who dream big and push boundaries on the ground and in the stars to change the world for the better, we’ll take you there.
Role:
Provide secretarial and administrative support to managers, members of their department, and those located nearby. Knowledge of routine office work and understanding of the organization, its programs, and procedures, as applicable. Work independently with minimal supervision and detailed instructions.
Responsibilities/Tasks:
- Prepare, review, and update various department-related reports (daily, weekly, and monthly).
- Enter data into various internal systems.
- Prepare purchase requests, prepare proposals, and place shipping orders.
- Process travel requests and obtain necessary approvals.
- Monitor budgets.
- Proofread and edit correspondence. Prepare, write, format, and translate various department-related documents.
- Participate in team meetings as needed and follow up as required. Record and prepare meeting minutes.
- Prepare meeting presentations, reports, and other related documents based on instructions provided by your manager.
- Coordinate the internal flow of information received by email or mail.
- Respond to inquiries received by phone and email. Forward phone calls and messages to the appropriate individuals.
- Schedule and confirm appointments, interviews, meetings, and teleconferences, and reserve rooms.
- Obtain approval for invoices and answer questions regarding expenses. Monitor budgets.
- Prepare expense account reports and distribute checks.
- Prepare visitor visits and prepare required documentation, if necessary. Greet visitors and direct them to the appropriate person.
- Order office supplies and maintain inventory according to the allocated budget. Coordinate the purchase of equipment for new employees, if necessary.
- Organize, manage, and maintain electronic and paper filing of documentation. Maintain files according to departmental needs, including archival files.
- Prepare and transmit catering orders.
- Make replacements at the main reception.
- Prepare, support, and conduct, as needed, the onboarding of new employees, including, but not limited to, IT requisition forms, equipment delivery, and onboarding sessions.
- Manage, maintain, and coordinate the payment of contractor and consultant invoices, including, but not limited to, time verification and the approval process.
- All other related tasks specific to each role and assigned department.
Minimum qualifications required:
- College training in office automation or equivalent.
- Two (2) or more years of experience in administrative support or secretarial work.
- Team player.
- Proactive, dynamic, resourceful, and autonomous.
- Able to manage time and deadlines.
- Able to work without direct supervision.
- Superior, advanced knowledge of the following software: Word, Excel, PowerPoint, ERP, Visio, Acrobat, etc.
- Working knowledge of office skills.
- Excellent interpersonal and communication skills, including the ability to deal with all levels of the organization and external clients.
- Good judgment.
- Must be flexible and open to change.
- Good knowledge of French and English, both oral and written (department reporting to the Ontario head office).
#LI-PP1
We’re a dream team of purpose-driven, collaborative and passionate people, and we are constantly looking for others to join #TeamMDA to ignite new and innovative approaches to problem-solving that push us forward to improve life on and above Earth. If you’re excited to expand our place in space and driven to inspire the next generation, we’ll take you there.
We have entered a new era of exploration and development, and MDA welcomes all who yearn to suit up and be part of it. An equal opportunity employer prizing diversity, integrity and collaboration, we are committed to growing MDA’s and Canada’s leadership in this next golden age.
MDA provides competitive compensation and benefits packages for its employees at all locations. As a team member of MDA, you and your qualified dependents are eligible to participate in a benefit plan that ensures a comprehensive level of protection through competitive health care including; extended healthcare and flexible drug plans, dental and vision benefits, disability income protection, life insurance, group retirement savings plans; and an employee and family assistance program.
MDA is proud to provide accommodation(s) during the recruitment process. Should you require any accommodations, please indicate this on your application/cover letter and we will work with you to meet your accessibility needs.
