Are you looking for a role that will challenge you and allow you to support a dynamic team? Do you enjoy keeping operations organized, communicating clearly, and managing time‑sensitive tasks? Our Chalk River location is seeking a Floating Administrative Assistant who thrives in a fast‑paced environment and enjoys making a meaningful impact. If this sounds like you, apply today!
What will you be doing!
- Coordinating Workflow for Branch Staff and Managers:
- Managing schedules, meetings, and appointments.
- Coordinating meetings by booking rooms, sending invitations, and arranging catering.
- Reviewing incoming correspondence and email, taking appropriate action as required.
- Preparing correspondence, meeting minutes, action lists, and prioritizing commitments.
- Tracking and following up on action items assigned to the Manager and staff.
- Acting as a liaison between the Manager and the branch/directorate staff.
- Arranging and coordinating travel.
- Maintaining accurate office records, files, and follow‑up systems for outstanding issues.
- Ensuring Reports Meet CNL Standards:
- Adhering to CNL’s corporate document standards, formats, storage guidelines, and numbering protocols.
- Collaborating with internal and external groups to ensure all reporting requirements are met.
- Reviewing and updating formal documents, presentations, and spreadsheets to ensure compliance with formatting requirements.
- Communicating objectives, directives, policies, and general information to staff, ensuring quality in cross‑functional administrative processes.
- Ensuring engineering documents follow appropriate approval processes and workflows.
- Supporting Sensitive HR, Finance, Security, Dosimetry & Radiation Protection Activities:
- Handling sensitive and confidential information for all levels of departmental and divisional staff.
- Classifying and submitting invoices (purchase order and non‑purchase order) to Accounts Payable.
- Preparing iReqs for quotes and purchase orders for materials, tools, equipment, Personal Protective Equipment & Clothing, and service contracts.
- Coordinating with CNL (Chalk River Laboratories) Security to review and process security clearances for staff and contractors.
- Reviewing and submitting facility usage hours.
- Daily Office Administrative Duties:
- Reviewing, editing, and formatting documents.
- Tracking and ordering office supplies.
- Handling photocopying and printing needs.
- Submitting maintenance and IT service requests.
- Preparing and submitting expense reports.
Other duties as assigned by your manager.
What we are looking for:
- Education & Experience
- Secondary School Graduation.
- 2 to 4 years of related experience or a college diploma in a related discipline (e.g. Office Administration).
- Experience
- Experience in Autodesk Vault is considered an asset.
- Knowledge, Skills & Abilities
- Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.
- Detail-oriented and demonstrated ability working in a fast-paced office environment.
- Excellent written and oral communication skills.
- Superior organization skills and dedication to completing projects promptly.
- Excellent time management skills and ability to multitask and prioritize work.
- Attention to detail and problem-solving skills.
- Can work independently without supervision.
- Must be "Team" oriented with demonstrated ability to work well with others and promote a positive work Environment.
- Demonstrated leadership skills with the ability to train and develop others.
- Demonstrates tact, diplomacy, trust, and discretion in handling sensitive and confidential information.
- Knowledge of office management systems and procedures.
- Ability to work under pressure and adhere to strict deadlines and confidentiality.
- Security Clearance Eligibility Required
- Reliability Status with Site Access Security Clearance (SASC), which has a minimum requirement of 3-5 years of verifiable history in Canada, Australia, New Zealand, the United States and/or the United Kingdom. CNL implements security screening in accordance with the Treasury Board of Canada Secretariat's “Standard on Security Screening” and the “Policy on Government Security.”
Working Conditions:
- Working schedule: Five (5) days per week, seven and a half (7.5) hours per day for a thirty-seven and a half (37.5) hour work week.
- The majority of duties involve screen time, typing, and sitting for extended periods.
Why CNL?
Does the idea of working with a dynamic team across Canada to advance nuclear science and technology for a clean and secure world excite you? At CNL, we’re reinventing ourselves to be industry leaders—pioneering solutions to the problems that matter most.
From building the next generation of clean nuclear and hydrogen energy technologies, to developing targeted cancer treatments, to continuing our global leadership in environmental remediation—we are driven by impact, innovation, and purpose.
What We Offer: A Total Rewards Package
We believe in taking care of our people. Here’s what you can expect as part of our team:
- Paid time off: vacation, sick, personal, and floater days
- Benefits effective Day One – no waiting period
- Tuition support to help you keep learning and growing
- A defined-benefit pension plan or a defined-contribution pension plan, depending on your employee group, to support your long‑term financial security
Do Our Priorities Resonate with You?
- Delivering clean energy for today and tomorrow
- Restoring and protecting the environment
- Contributing to the health of Canadians
If so, you’ll feel right at home at CNL!
Location: Onsite
Located in the heart of the Ottawa Valley, our Chalk River site offers a beautiful natural setting with forests, lakes, and wildlife, right at your doorstep. Surrounded by welcoming communities such as Deep River, Petawawa, and Pembroke, you’ll have access to unparalleled outdoor adventures and a fantastic work-life balance.
Please note: This is a fully on-site position based at our Chalk River Laboratory in Ontario.
Our Commitment to Equity, Diversity & Inclusion
At CNL, we are committed to fostering an environment that promotes equity, diversity, and inclusion. We celebrate and welcome employees, stakeholders, and partners of all backgrounds and identities. Click here to read all about it!
We are proud to uphold a workplace culture grounded in our Core Values:
- Respect
- Teamwork
- Accountability
- Safety
- Integrity
- Excellence
These values drive our employment practices and ensure meaningful career development opportunities and accommodations for all employees.
CNL is an equal opportunity employer. If you require accommodation during any phase of the hiring process, please let us know via jobs@cnl.ca. All requests will be handled with confidentiality.
CNL operates on sites located on the traditional lands, waterways and ceded and unceded territories of Indigenous peoples. CNL recognizes and affirms all First Nations, Métis communities and Inuit in this land we now know as Canada. We acknowledge, respect and seek to better understand Indigenous history, rights and title on the lands where we work and develop projects. We honour and respect the importance of the relationship between Indigenous peoples and their lands, waters and territories.
