Are you looking for a role that will challenge you? Would you like to make a difference in the Environment? If you answered yes, our Chalk River location is looking for an Records Assistant I to provide general records management and document control services to ensure CNL’s information assets are managed in accordance with well defined policies, procedures, processes and practices in order that records may be retrievable in the future to support department requirements.. Can you see yourself doing this? If you answered yes, then this may be the job for you!
What will you be doing!
- Acting as the main contact to answer routine questions, obtaining and providing information to stakeholders within and outside the organizations ensuring timely and accurate response.
- Organizing, prioritizing, assembling, editing, and formatting technical reports to make them consistent, accurate and valuable; expedites these, when required, to customers before the established deadlines
- Providing general assistance to the staff within the Department by issuing and/or filing correspondence.
- Making queries and preparing standard reports in support of the Department Manager and staff.
- Providing guidance and support to other department employees on the records management and information systems.
- Processing and performing data entry into a database or electronic filing system. Maintains hard-copy and soft-copy filing systems.
- Implementing internal quality controls as well as security measures for the records management system.
- Providing backup support to other sections, or other roles within the same section.
What we are looking for:
- Education
- Successful completion of secondary school (Grade 12).
- Works towards the Records Management Certification.
- Experience
- One to two (1-2) years of related experience or college diploma in a related discipline and one year experience.
- Knowledge, Skills & Abilities
- Detail-oriented to identify discrepancies and errors in formatting and coding of documentation as well as any inconsistencies in metadata and records.
- Oral and written communication skills to relay information one-on-one to interpret existing procedures to customers and coworkers.
- Tact and courtesy in dealing with internal customers.
- Ability to get and maintain Level 2 Security Clearance.
- Knowledge of Microsoft Office Suite and Adobe to filter reports, capture documents in PDF format, format documents, and prepare them for archival, modify existing procedures and create flowcharts
- General knowledge of the internal database to search, validate, issue, archive and process documents.
- General knowledge of company and divisional standards of document control, records management and archival of engineering/project records and their associated documentation.
- Security Clearance Eligibility Required
- Reliability Status with Site Access Security Clearance (SASC), which has a minimum requirement of 3 years of verifiable history in Canada, Australia, New Zealand, the United States and/or the United Kingdom. CNL implements security screening in accordance with the Treasury Board of Canada Secretariat's “Standard on Security Screening” and the “Policy on Government Security.”
Why CNL?
Does working with a team across Canada to advance nuclear science and technology for a clean and secure world speak to you? We're reinventing ourselves to be the pacesetters so we can lead the charge in solving the problems that matter, like building the next generation of clean nuclear and hydrogen energy solutions, developing new and better-targeted cancer treatments, and continuing to lead the world in environmental remediation.
We offer a complete total rewards package :
- paid time off (vacation, sick, floater & personal);
- benefits effective day one, that’s right, no waiting period;
- tuition support
- and a pension!
Do Our Priorities Resonate with You?
- Clean energy for today and tomorrow.
- Restore and protect the Environment.
- Contribute to the health of Canadians.
Location:
CNL works with employees across our Canadian locations to enable a hybrid workforce where possible. Our Hybrid employees work with their manager to establish expectations for when they will be on site vs when they are working from home.
CNL is committed to providing an atmosphere free from barriers that promotes equity, diversity, and inclusion in achieving our mission. CNL welcomes and celebrates employees, stakeholders, and partners of all racial, cultural, and ethnic identities. Read here for more on our DE&I Commitment.
CNL also supports a workplace environment and corporate culture built on our Core Values: Respect, Teamwork, Accountability, Safety, Integrity, and Excellence. These values encourage equitable employment practices and career prospects inclusive of accommodations for all employees.
CNL is committed to being an equal-opportunity employer. If you require accommodation measures during any phase of the hiring process, please indicate via our ATS when applying. All information received regarding accommodation requests will be kept confidential.
The Chalk River Laboratories site is located on the unceded and unsurrendered territory of the Algonquin Anishinaabe people. As an organization, CNL recognizes and appreciates their historic connection to this place. CNL also recognizes the contributions that First Nations, Métis, Inuit and other Indigenous Peoples have made, both in shaping and strengthening this community in particular, and this province and country as a whole.
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