Are you looking for a role that will challenge you? We are looking for a Records Assistant I to provide general records management and document control services. Do you have experience with well defined policies, procedures, processes and practices in order that records may be retrievable in the future to support department requirement? If you answered yes, then this may be the job for you!
What will you be doing!
- Acting as the main contact to answer routine questions, obtain and provide information to stakeholders within and outside the organizations ensuring timely and accurate response.
- Organizing, prioritizing, assembling, editing and formatting technical reports to make them consistent, accurate and valuable; expedites these, when required, to customers before the established deadlines
- Providing general assistance to the staff within the Department by issuing and/or filing correspondence.
- Querying and preparing standard reports in support of the Department Manager and staff.
- Providing guidance and support to other department employees on the records management and information systems.
- Processing and performing data entry into a database or electronic filing system. Maintains hard-copy and soft-copy filing systems.
- Implementing internal quality controls as well as security measures for the records management system.
- Providing backup support to other sections, or other roles within the same section
- Other duties as assigned by your manager.
What we are looking for:
- Education
- Successful completion of secondary school (Grade 12) with 1-2 years of related experience or college diploma in a related discipline and one year experience.
- Knowledge, Skills & Abilities
- Knowledge of Microsoft Office Suite and Adobe to filter reports, capture documents in PDF format, format documents, and prepare them for archival, modify existing procedures and create flowcharts.
- General knowledge of the internal database to search, validate, issue, archive and process documents.
- General knowledge of company and divisional standards of document control, records management and archival of engineering/project records and their associated documentation.
- Detail-oriented to identify discrepancies and errors in formatting and coding of documentation as well as any inconsistencies in metadata and records.
- Oral and written communication skills to relay information one-on-one to interpret existing procedures to customers and coworkers.
- Tact and courtesy in dealing with internal customers.
- Works towards the Records Management Certification.
- Security Clearance Eligibility Required
- Level 2 Secret requires a minimum of 7 years of verifiable history in Canada, Australia, New Zealand, the United States, and/or the United Kingdom. CNL implements security screening in accordance with the Treasury Board of Canada Secretariat's “Standard on Security Screening” and the “Policy on Government Security.”
Why CNL?
Does working with a team across Canada to advance nuclear science and technology for a clean and secure world speak to you? We're reinventing ourselves to be the pacesetters so we can lead the charge in solving the problems that matter, like building the next generation of clean nuclear and hydrogen energy solutions, developing new and better-targeted cancer treatments, and continuing to lead the world in environmental remediation.
We offer a complete total rewards package :
- Paid time off (vacation, sick, floater & personal);
- Benefits effective day one, that’s right, no waiting period;
- Tuition support
- and a pension!
Do Our Priorities Resonate with You?
- Clean energy for today and tomorrow.
- Restore and protect the Environment.
- Contribute to the health of Canadians.
Location:
CNL’s Chalk River laboratory is nestled in the Ottawa Valley and affords our employees an environmentally pristine area with extensive forests, hills, and numerous small lakes. These support a variety of wildlife typical to the southern edge of the Canadian Shield. Many surrounding towns, such as Pembroke, Petawawa, and Deep River, provide unparalleled outdoor adventures at your doorstep!
CNL is committed to providing an atmosphere free from barriers that promotes equity, diversity, and inclusion in achieving our mission. CNL welcomes and celebrates employees, stakeholders, and partners of all racial, cultural, and ethnic identities. Please read here for more on our DE&I Commitment.
CNL also supports a workplace environment and corporate culture built on our Core Values: Respect, Teamwork, Accountability, Safety, Integrity, and Excellence. These values encourage equitable employment practices and career prospects, including accommodations for all employees.
CNL is committed to being an equal-opportunity employer. If you require accommodation measures during any phase of the hiring process, please indicate via our ATS when applying. All information received regarding accommodation requests will be kept confidential.
The Chalk River Laboratories site is located on the unceded and unsurrendered territory of the Algonquin Anishinaabe people. As an organization, CNL recognizes and appreciates their historic connection to this place. CNL also recognizes the contributions that First Nations, Métis, Inuit and other Indigenous Peoples have made, both in shaping and strengthening this community in particular, and this province and country as a whole.
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